Bundle documents

One of the most important functional components of the TCU has been the emergence and support monitoring of related documents, which was the logical consequence of the increasing power of the structural model of the database TCU.

Related, or counter the documents - a commodity, and (or) cash documents on the same outlet with the same counterparty (customer), for which payment is held or the commercial movement in approving the current document. Variants of the opposing papers: "Purchase Invoice for the wholesale price <-> Sales Invoice for the price of retail, "Purchase Invoice <-> expendable cash order," "credit cash order <- - expendable cash order", "credit cash order <-> Sales Invoice", "expendable cash order<-> recurrent Invoice", "recurrent Invoice <-> Sales Invoice".

In monitoring the counter instruments an opportunity to monitor the closure of the payment amount for a particular document. In this case, it becomes convenient to analyze the settlement with customers in the whole system, taking into account the payment of each document for each client.

To explain more clearly, consider the case where the client pays the invoice in part. And then repay the remaining debt is for a particular document that produced this debt.

Create a new Invoice for customer Marushchak RG with point of sale "Warehouse." Let's say a client takes 50 kg of citrus totaling 305 USD:

Approve the invoice by clicking on "hold " on the ribbon context menu "Sales Invoice":

Because the client pays for part of this Sales Invoice (makes 200 UAH), create credit cash order. To do this, being in the same invoice, click "Pay" on the ribbon context menu "Sales Invoice":

As a related document indicates the document number by which "closes" payment. When you open a cash order directly from the invoice automatically indicate the number of the invoice. You can fix this issue to another, which is available from the drop down list, and thus close the payment of another instrument. In the drop-down list, the system automatically brings all the documents that are counter to the current, and for which payment, either partially or completely closed.

Also there is the possibility of "uncoupling" payment (the button "X"), but then the Invoice will be unpaid, and, moreover, the system will be one more document, which will require the closure of payment and to look for a counter-documents - a receipt cash order.

Correct amount outstretched system by an amount that the client actually brings in cash as payment (200 USD) and approved ("draw") order:

To see the results of entries in the form of documents, click on "Full list of documents " Ribbon menu "Home". This opens a complete list of documents. In the tree outlets choose the point "Warehouse" and the filter papers set during viewing - 04/10/2008.

Pay attention to the values of the fields "Amount of retail"and "Amount of payment" in the list - they correspond to the values in the example. If you click on the "+" icon in the left side of the line, you will see the associated document for the current document. Related documents may be several. For example, if the expenditure bill paid two cash warrants.

We continue with our example. As shown above, the client Marushchak RG paid only 200 USD and still owes us 105 USD. Suppose he wants to close its debt and brought 6/10/2008 105 USD to pay off the payment on the consignment note number 20.

Write a receipt cash warrant in two ways - some will be more comfortable, take your pick:

On the Ribbon menu "Create", click on "Cash" in the drop-down list, select "Income. " In this case, open a blank form of the credit cash order. "Empty"means that all the fields you have to fill orders on their own - the payer, recipient, art, shopping agent (if any), the base and, most importantly, the document on which the payment is locked. This method is not optimal for creation of credit cash order in payment of related documents. However, it is absolutely equivalent to the second method and can be used for this operation.

The scheme is simple and resembles the above-considered example of a client to pay the invoice in the amount of UAH 200. First, you need to find a document on which the payment is locked in the manner specified above (see screenshot above). Double-click on the Sales Invoice. After opening the bill on the tape from the context menu "Sales Invoice" click button "Pay".

Note - in the "Sum" will automatically default to the value of the sum. It's the difference between the total amount of the invoice and the sum of all payments of the invoice. You and this time, can adjust the amount and make less. But to make more you have not come out - the system warns that the sum of the current document exceeds the amount of payment-related document.

Following approval of this document, we can again look at the list of documents:

As can be seen in the "sum retail"and "sum of payment" amounts are the same values, indicating that the complete closure of the payment amount on the invoice number 20. If you look at related documents for the consignment note number 20, we see that for her bundle credit cash order are № 1 and № 3:

The list of bundle documents double-click to open the document for viewing. Obviously, for each of the related documents from the list of counter-document will be invoice № 20.

In this example, we reviewed the most common, but the easiest option of closing fees colliding documents. As described in the beginning of the article, the system supports more complex schemes, which pay for commodity paper commodity closes the document, on a cash instrument - cash, as well as combinations of such documents